Fort Wayne Dance Collective Administrative Assistant 
The Fort Wayne Dance Collective seeks a talented professional who will be responsible for providing administrative support to staff assuming bookkeeping, reservation, and reception. These duties include but are not limited to: database system maintenance and training, office supply purchasing, filing, reception, registering students for classes, Quickbooks data entry and telephone duties. The candidate must be flexible, approachable, and easily co-exist with his or her directors.
This individual will report to the Managing Director and will work in a fun, and respectful environment, learn something new every day, hob-knob with internationally renowned artists from time to time, and will be provided free dance and wellness classes.
This position is budgeted for approximately 15 hours-per-week, at $10 per hour.
Please submit cover letter, resume and at least two professional references to Jarin Hart, Managing Director via email at info@fwdc.org with “Administrative Assistant Application” in the subject line, no later than ***FEBRUARY 14, 2012***. If attached, we accept only MS Word and PDF formats.
DUTIES AND RESPONSIBILITIES
- Administrative Assistant duties include greeting the public, answering the phone, routing calls, and taking messages.
- Maintain database management for quality assurance.
- Maintain accurate daily accounting of fees, donations and other revenue.
- Complete necessary statistical reports.
- Prepare outgoing mail including bulk mail.
- Maintain front desk area, keeping it clean and free from clutter.
- Type documents as needed.
- Order office supplies and monitor inventory.
- Update and maintain mailing lists.
- Maintain appropriate interpersonal relationships with employees, peers, and customers.
- Assist with various program operations as requested.
- Assist with public events.
- Other duties as assigned.
REQUIRED QUALIFICATIONS
- Minimum two years of customer service experience.
- Demonstrated written and oral communication skills.
- Demonstrated ability to work independently and as a team.
- Familiarity with Macintosh software and Microsoft Office software (Word, Excel)
- Knowledge of general office machines and telephone system.
- Sensitivity to the needs of persons with disabilities.
- Ability and willingness to work cooperatively with others.
- High degree of discretion dealing with confidential information.
- Ability to work a flexible schedule, evenings and weekend days.
UPDATE: This position is now closed to new applications. Thank you for your interest!
The Fort Wayne Dance Collective is looking for a talented professional to manage and advance our large and diverse outreach program. We need someone who isn’t afraid to network professionally, write detailed grants, follow up with outreach inquiries, manage, nurture and evaluate artists, and even just make coffee now and then.
The applicant chosen for this position will have completed a four-year degree (or commensurate experience), have strong writing and communication skills, possess superior time management and prioritizing abilities, and harbor an interest and appreciation for dance, movement, wellness, and the arts. Previous experience with nonprofit organizations, creative or grant-writing skills, and an understanding of Macintosh computer systems are a plus. The candidate must be flexible, approachable, and easily co-exist with his or her fellow directors.
If selected, you will work in a fun, laid-back, artsy and respectful environment, learn something new every day (anything from hanging stage lights to scrapbooking), hob-knob with internationally-renowned artists from time to time, and have all the dance and wellness classes, and free popcorn you want (there’s an independent movie theatre in the same building).
This position is budgeted for 30 hours-per-week, with a salary of approximately $24,000 a year. Health benefits are included and are employer-paid. Salary is non-negotiable.
Please submit cover letter, resume and at least two professional references to Andy Welfle, Managing Director via email at andy [at] fwdc [dot] org with “Outreach Director Application” in the subject line, no later than Monday, July 26 at 5:00 pm.
Job responsibilities include:
- Seek out new outreach education and performance opportunities including off-site teaching, as well as opportunities for Fort Wayne Taiko and touring company performances.
- Coordinate and produce contracts for outreach services and evaluate the outcomes.
- Assist in the development of outreach marketing activities and strategies.
- Coordinate special projects in conjunction with management staff.
- Manage and negotiate contracts for outreach teachers and outreach sites.
- Assist with long-range planning and annual budget.
- Collaborate with the management staff and outside professionals in securing outreach funds through grant writing, proofing and managing, as well as fundraising.
- Act as staff liaison with the Personnel committee and Education committee.
- Serve on the Artist Panel Committee and the Fund Development Committee.
- Lead the annual Guest Artist Steering Committee.
- Manage the Guest Artist intern.
- Manage on-site volunteers.
- Secure allies in the arts, multi-cultural and disabled communities.
- Submit monthly reports to Board of Directors and participate in board meetings.
- Attend conferences and workshops that relate to the position as determined by management staff.
- Nurture the growth of outreach instructors.
- Assist with hospitality needs for on-site workshops.
